CONSTITUTION AND BY-LAWS of the SAN ANTONO SENIOR GOLF ASSOCIATION

SAN ANTONIO, TX

February 3, 2024  

Article I.                Name

The name of the organization shall be San Antonio Senior Golf Association (SASGA).

Article II.               History and Purpose: 

This constitution was originally developed for the Members Golf Association which played the city owned golf courses on Thursdays.  Joe Rodriguez was the organizer and tournament director.  Bob Snow became the tournament director in 2001 and has served in that capacity ever since.  He also became the Tournament Director for the Seniors Golf Association which operated similarly on Tuesdays.  Over 80% of the players became members of both leagues so this constitution was expanded to include both associations as divisions under the name San Antonio Senior Golf Association. Eventually a Wednesday group known as Beacon Hill and a Friday group known as TGIF were assimilated under Mr. Snow’s leadership and the SASGA umbrella. This constitution relates directly to the Tuesday and Thursday leagues but provides oversight and guidance for Wednesday and Friday as well…particularly as to scheduling.  The 2024 revision to this constitution officially changes the names of the divisions to their respective play days.

The purpose of this organization is to stimulate general interest in playing golf in an organized, friendly atmosphere for the benefit of all members of the organization.

Article III.             Board:

The governing body for SASGA is the Board of Directors and shall consist of the President, Tournament Director, the Tuesday Secretary/Treasurer, the Thursday Secretary/Treasurer and seven Directors.  The immediate past president is a member as specified in Article V, Section 1. A quorum of the Board shall conduct the business of this organization.  Six or more members of the Board shall constitute a quorum. Simple majority vote prevails with each officer or director entitled to one vote.

Article IV.              Officers and Board Members:

 All officers shall be elected at the fall annual meeting by a majority vote of those present and entitled to vote. All terms of office are one year and begin after election at the annual meeting. The President may appoint replacements for any vacancy occurring during the year. The Board must confirm all appointments within thirty (30) days.  Appointed officers shall serve only the remainder of the term for which the said officer had been elected.

The President shall make nominations to the Board to fill Director vacancies. The Board shall approve new Directors.

Article V.              Duties:

Section 5.01        President:

The President shall preside at all meetings of this Association and shall conduct the proceedings according to the established rules of Parliamentary Procedure.  All authority not otherwise vested shall be exercised by the President. The President shall also be a member of the Board and have the power to appoint all committees.  When a different President is elected the immediate Past-President will automatically be retained as a non-voting member of the Board for one additional year to share his experience, knowledge, and wisdom.  In case of the President’s resignation or inability to act, the Tournament Director shall assume all the duties of the President. The Board must select a new President within thirty (30) days to fill the vacancy on the Board.  The President shall be the focal point for tournament play complaints.  If appropriate, the President will confer with the Tournament Director, Secretary/Treasurer and/or the Board to resolve the complaints.

Section 5.02        Tournament Director:

The duties of the Tournament Director consist of the following items:

(a)       Exercise complete authority to establish rules and policy that will govern weekly and annual tournament play, including deviations and local rules when United States Golf Association (USGA) guidelines, golf course rules and/or weather conditions do not apply. (Refer to the attached document for standing local rules,)

(b)      Ensure the Association is represented with knowledgeable and capable members in meetings with golf course officials to obtain the lowest fees possible and best conditions and formats. Schedule all rounds of play for the current year.

(c)       Determine the distribution of prize money with generally accepted formulas.  Fundamentally, the greater the number of players the more winners will result.

(d)      Establish all players’ handicaps and continuously update handicaps in accordance with generally accepted procedures.  Control the starting spots of all players at scheduled tournaments.  Determine which tees to use for the best length of play for all players.

Section 5.03           Secretary/Treasurer:

The duties of the Secretary/Treasurer consist of the following items:

(a)       Collect weekly and annual tournament fees and membership dues, maintain the club bank account, make deposits, pay bills.

(b)      Prepare and distribute winnings as directed by the Tournament Director.

(c)       Keep the official minutes of all meetings of this Association, recording all proceedings and actions conducted at these meetings.

(d)      Report financial status to the Board and membership regularly.

(e)       Be the custodian of all papers, documents, and files of the Association and prepare all the correspondence pertaining to the Association.

Section 5.04        Director:

The duties of a director consist of the following items:

(a)       Collect ideas and concerns from the general membership and present them at Board meetings.

(b)      Vote on all official Board business

(c)       Assist the President, Secretary\Treasurer and the Tournament Director with weekly tournament tasks and duties.

(d)      Welcome new members by reviewing the new member information sheet and introducing them to other members of the association.

Article VI.             Amendments:

This constitution, including the By-laws, may be amended, or replaced by a majority vote of the members present and voting, provided that the amendments were made available to the membership at least (30) days in advance of the meeting. Amendments may be voted on at any regular meeting or a special meeting to be called by the Board upon a formal request from 10 or more active members and subject to the preceding provisions.  Such amendments, alterations or repeals shall take effect immediately upon adoption.

Article VII.            By-laws:

 The provisions of a code of By-laws to be adopted simultaneously with this constitution shall govern this organization.

Section 7.01        Membership:

All persons who have paid dues for the current year shall constitute the membership of this Association. Annual dues are payable on January 1^st of each year and must be paid before member plays in that calendar year.  Members must have an established handicap in this club to be eligible to win prize money.  Three (3) rounds are required to establish a handicap.  Questions regarding handicaps should be directed to the Tournament Director.

Section 7.02        Divisions:

(a)       Tuesdays and Thursdays:  Payout for 3 place winners per flight, par 3 closest to the pins, skins and bonus for 1st place in flight. Note: field size may affect prizes and payouts.

                  (i)     Dues and Fees for Tuesday\Thursday Divisions The annual membership dues and weekly tournament fees shall be approved by the Board and announced by the Secretary\Treasurer to the membership at the fall annual meeting.  First year dues for members joining after June 1 shall be half price. (Note: The President, Tournament Director and Secretary/Treasurers are exempt from annual dues and annual tournament fees as compensation for services.)

                (ii)     Weekly tournament fees are for annual tournaments and other legitimate club expenses. The balance is returned as weekly prize money.  All prizes will be in even dollar amounts.  Guests and new members that have not yet established their handicap will pay $3 to play in the weekly tournament.   (Note: The Tournament Director and Secretary-Treasurer are exempt from the weekly fee as compensation for services.)

               (iii)     Qualified members electing to play in the spring or fall three round annual tournament must pay the respective tournament fee.  Once a member commits to tournament play this fee is non-refundable regardless of the participant’s inability to complete all the holes/rounds scheduled for that tournament. Exceptions can be approved by the board.

(b)      Wednesday\Friday Divisions: No yearly dues. Weekly fees. Pays flights and Nassau.

Section 7.03        Misconduct of a Member:

The Board may review misconduct or other unfavorable actions that might reflect badly on the reputation of the Association. Board findings and recommendations will be presented to the President. A majority of the Board members must approve of the imposition of a penalty, including termination of membership.

Section 7.04        Meetings:

The election meeting of this Association shall be held after the fall annual tournament for the election of new officers. The specific date will be announced two (2) weeks prior to the scheduled meeting. Special meetings will be scheduled by the President for the general membership whenever necessary, and at a convenient time selected by the President.  Special meetings may also be scheduled by written request to the Board and signed by at least ten (10) active members.

 All active members are encouraged to participate in the proceedings at the regular meetings and to discuss and vote on all proposals and business matters brought before the general membership.